A business trip is a great way to diversify a routine work life, yet frequent travels can be exhausting. Even the idea of packing and flying can be stressful, not to mention the itinerary and long meetings. It’s easy to get jetlagged and lose the energy to work. However, business trips don’t have to be associated with such negative feelings. In fact, they can be fun and productive if done correctly. Today, we’ll share the top 9 tips for a hassle-free business trip. These suggestions will help you make sure that everything goes smoothly.
1. Book your flight and hotel in advance
If you want to have a hassle-free business trip, then you have to be organized and plan everything ahead of time. It’s reasonable to start searching for flights as soon as you get your schedule. The prices will be lower and you’ll have way more options. The same goes for accommodation. You can’t arrive in the city and start wasting time on finding the hotel. After all, you’ll be pressed in time throughout your whole trip. It’s better to select and book a relevant option beforehand.
Keep in mind that you have to choose the location of the hotel carefully. If your office will be in the city center, it won’t be a good idea to book the accommodation in the suburbs. Once again, you shouldn’t waste time senselessly.
2. Choose a morning flight whenever possible
Always choose a morning flight if you have that option. You’ll arrive at your destination during the day (unless you’re flying overseas) and have some time to replenish your energy. Plus, morning flights are usually cheaper. Moreover, you’ll avoid traffic if you have to get to the airport early in the morning. Nobody wants to be exhausted before boarding the plane.
3. Avoid carrying a check-in luggage
Nothing creates more problems and hassle than check-in luggage. You have to stand in long lines to check it in and wait for it at the luggage claim after arrival. Therefore, it’s better to stick to the good ol’ carry-on. Since business trips last a couple of days or a week, a small suitcase should be perfectly enough.
4. Pre-plan and organize your outfits
Saying no to the check-in luggage will be easier if you plan your outfits. There’s no need to carry the shirts and trousers you’ll never wear. Take a minimalistic approach and try to pick out items that will be suitable for business meetings, as well as city trips.
Once you select all the pieces, don’t just throw them in your suitcase. I can’t iterate enough how important it is to organize your outfits. Put everything in order and make sure you can see all the items without having to make a mess. That way, you won’t have to unpack everything just to access the needed pieces of clothing. On top, if you have everything organized, it will also be easier to prepare for your departure.
5. Have your documents and necessary accessories on hand
To make sure your business trip is hassle-free, it’s important to keep all the necessary documents and accessories on hand. Keep your passport in a handbag or a laptop bag and pack the documents in advance. Make sure these items are safe and secure to avoid unnecessary problems.
Invest in a high-quality power bank and carry it with you throughout the trip. By doing so, your smartphone will always be accessible to you. Don’t forget about chargers, headphones, and other accessories that you might need during your meetings.
6. Plan your meetings wisely and spare some free time
Even though business trips are all about work, you can still spare some free time to explore the city. A great way to save as much time as possible is to sit down and plan your work carefully.
For example, schedule the meetings that are in the same office (or nearby buildings) within the same day. Complete work-related stuff in the morning so that you can have an evening to yourself. Just sit down, organize your schedule wisely and you’ll get the chance to enjoy the trip to the fullest.
7. Make sure you have a stable connection all the time
A stable connection is a key to completing a business trip smoothly. Before departure, check whether your SIM card will work abroad. If not, it will be a good idea to invest in a global SIM card.
By paying a tiny extra fee, you’ll have a mobile network and data all the time. This means that your colleagues will be able to get in touch with you easily in case of a work-related emergency.
8. Eat and sleep well and don’t forget to stay hydrated
If you have a busy business trip ahead, don’t underestimate the importance of staying hydrated and eating/sleeping well. Nobody wants you to get exhausted. Instead, everybody expects you to be the most productive version of yourself.
To achieve that, it’s crucial to replenish your energy. Otherwise, it will be impossible to conduct the meetings properly.
9. Choose a reliable rental company beforehand
Finally, the best way to guarantee a hassle-free business trip is to choose a reliable rental company beforehand. You can book your vehicle in advance and use it once you arrive at your destination. A rental car can make everything easier for you. You won’t waste your precious time standing at the bus stops or waving at cabs. If you choose a car hire service, you’ll save yourself a lot of energy. Plus, you’ll get the chance to explore the city freely.
An ultimate way to get a hassle-free business trip is to rent a car through the eZhire app. You’ll be able to make a reservation with a couple of taps and have the vehicle delivered to your hotel. If you’re planning your business trip in UAE, Kuwait, Qatar, Oman, Bahrain, or KSA, eZhire app is the obvious choice.